Microsoft vs Google Business Email Matrix

Feature / Function	Microsoft 365	Google Workspace
Plans & Pricing	Microsoft 365 Business Basic – $5/user/month Microsoft 365 Business Standard – $12.50/user/month Microsoft 365 Business Premium – $20/user/month Microsoft 365 Apps for Business – $8.25/user/month Enterprise Plans Microsoft 365 E3 – $32/user/month (annual commitment) Microsoft 365 E5 – $57/user/month (annual commitment) Microsoft 365 F3 – $8/user/month (annual commitment)	Business Starter – $6/user/month Business Standard – $12/user/month Business Plus – $18/user/month Google Workspace Enterprise Plans – Custom pricing
Cloud Storage	1TB of OneDrive storage 50GB email storage	Business Starter – 30GB per user Business Standard – 2TB per user Business Plus – 5TB per user
Business Apps	Word, Excel, PowerPoint, OneDrive, Teams, Outlook, Exchange, SharePoint	Docs, Sheets, Slides, Keep, Sites, Google Drive, Calendar, Meet, Gmail, Chat
Collaboration & Communication	Supports simultaneous multiuser editing Supports online meetings and video calls for up to 300 people Allows you to connect with your team from your desktop or on-the-go with Microsoft Teams Allows you to access team chats, meetings, files and apps and collaborate from one place	Supports live multiuser editing Google Meet supports up to 250 participants (depending on the plan) for video and voice conferencing Advanced chat rooms, including threaded rooms and guest access
Security & Support	Data encryption Microsoft cloud security technology Data loss prevention Multi-factor authentication Built-in spam, malware and unusual activity detection 99.9% financially backed uptime guarantee Round-the-clock phone and online support	Data encryption Google cloud security protection Data loss prevention Two-step verification Built-in spam, phishing and unusual activity detection 99.9% application availability guarantee Standard Support (paid upgrade to Enhanced Support)

Feature	Microsoft 365 (Office 365)	Google Workspace (G Suite)
Mailbox Size Limit	Varies by subscription plan (e.g., 50 GB, 100 GB, 2 TB)	Varies by subscription plan (e.g., 30 GB, 2 TB)
Attachment Size	Varies by subscription plan (e.g., 25 MB, 150 MB)	Varies by subscription plan (e.g., 25 MB, 100 MB)
Shared Mailboxes	Supported, with customizable permissions and access controls	Supported, with customizable permissions and access controls
Mailbox Delegation	Supported, allowing users to delegate access to their mailbox	Supported, allowing users to delegate access to their mailbox
Shared Contacts	Supported, with shared contacts lists	Supported, with shared contact groups
Distribution Lists	Supported, for group email communication	Supported, for group email communication
Email Archiving	Supported, with retention policies and archiving options	Email retention available, but no built-in archiving
Mobile Access	Dedicated mobile apps available (e.g., Outlook)	Dedicated mobile apps available (e.g., Gmail)
Calendar Integration	Integration with Outlook calendar	Integration with Google Calendar
Migration Tools	Robust migration tools and services available	Migration tools and services available
Compliance Features	Robust security and compliance features	Robust security and compliance features
eDiscovery	Advanced eDiscovery capabilities	Basic eDiscovery capabilities
Legal Hold	Legal hold and data retention capabilities

Source: https://spanning.com/blog/microsoft-365-vs-google-workspace/