| Feature / Function | Microsoft 365 | Google Workspace |
|---|---|---|
| Plans & Pricing |
Microsoft 365 Business Basic – $5/user/month Microsoft 365 Business Standard – $12.50/user/month Microsoft 365 Business Premium – $20/user/month Microsoft 365 Apps for Business – $8.25/user/month Enterprise Plans Microsoft 365 E3 – $32/user/month (annual commitment) Microsoft 365 E5 – $57/user/month (annual commitment) Microsoft 365 F3 – $8/user/month (annual commitment) |
Business Starter – $6/user/month Business Standard – $12/user/month Business Plus – $18/user/month Google Workspace Enterprise Plans – Custom pricing |
| Cloud Storage | 1TB of OneDrive storage 50GB email storage |
Business Starter – 30GB per user Business Standard – 2TB per user Business Plus – 5TB per user |
| Business Apps | Word, Excel, PowerPoint, OneDrive, Teams, Outlook, Exchange, SharePoint | Docs, Sheets, Slides, Keep, Sites, Google Drive, Calendar, Meet, Gmail, Chat |
| Collaboration & Communication |
Supports simultaneous multiuser editing Supports online meetings and video calls for up to 300 people Allows you to connect with your team from your desktop or on-the-go with Microsoft Teams Allows you to access team chats, meetings, files and apps and collaborate from one place |
Supports live multiuser editing Google Meet supports up to 250 participants (depending on the plan) for video and voice conferencing Advanced chat rooms, including threaded rooms and guest access |
| Security & Support |
Data encryption Microsoft cloud security technology Data loss prevention Multi-factor authentication Built-in spam, malware and unusual activity detection 99.9% financially backed uptime guarantee Round-the-clock phone and online support |
Data encryption Google cloud security protection Data loss prevention Two-step verification Built-in spam, phishing and unusual activity detection 99.9% application availability guarantee Standard Support (paid upgrade to Enhanced Support) |
| Feature | Microsoft 365 (Office 365) | Google Workspace (G Suite) |
|---|---|---|
| Mailbox Size Limit | Varies by subscription plan (e.g., 50 GB, 100 GB, 2 TB) |
Varies by subscription plan (e.g., 30 GB, 2 TB) |
| Attachment Size | Varies by subscription plan (e.g., 25 MB, 150 MB) |
Varies by subscription plan (e.g., 25 MB, 100 MB) |
| Shared Mailboxes | Supported, with customizable permissions and access controls | Supported, with customizable permissions and access controls |
| Mailbox Delegation | Supported, allowing users to delegate access to their mailbox | Supported, allowing users to delegate access to their mailbox |
| Shared Contacts | Supported, with shared contacts lists | Supported, with shared contact groups |
| Distribution Lists | Supported, for group email communication | Supported, for group email communication |
| Email Archiving | Supported, with retention policies and archiving options | Email retention available, but no built-in archiving |
| Mobile Access | Dedicated mobile apps available (e.g., Outlook) | Dedicated mobile apps available (e.g., Gmail) |
| Calendar Integration | Integration with Outlook calendar | Integration with Google Calendar |
| Migration Tools | Robust migration tools and services available | Migration tools and services available |
| Compliance Features | Robust security and compliance features | Robust security and compliance features |
| eDiscovery | Advanced eDiscovery capabilities | Basic eDiscovery capabilities |
| Legal Hold | Legal hold and data retention capabilities |
